The Courier Choice That Can Delay Your Canadian Business Visitor Visa
The client didn’t take heed to my 2-way courier instructions.
She used a private courier the VFS doesn’t recognize. So, they didn’t proceed with her passport stamping request.
The Situation
The client received her Passport Request Letter—always an exciting milestone.
As I do with all clients, I gave her detailed instructions:
“Use the VFS 2-way courier service to submit your passport for stamping.”
Why this method?
- It’s recognized by VFS
- Straightforward
- Fast and reliable
- The passport is returned to applicants in 1–2 weeks
The Unexpected Detour
Instead of using the VFS-recommended 2-way courier, the client chose her own: a 1-way private service that VFS doesn’t recognize.
Now, VFS does mention on their website that applicants may use other couriers. But in my experience, clients who follow the official route don’t run into issues.
Unfortunately, this case broke that trend.
Since the courier wasn’t recognized, they required the client to book an appointment to submit her passport in person.
That had never happened before—not with any of my clients who used the 2-way FedEx courier.
Back to Square One
After the setback, the client went back and used the recommended 2-way courier.
But by then:
- Time had been lost
- The process felt more stressful
- A simple task became complicated
However, despite all the above, she did make it to her destination on time. Yay!
What You Can Learn from This
Keep it simple. Once IRCC approves your visa, follow the trusted process.
Here’s how to avoid the same mistake:
- Use the VFS 2-way courier service
- Avoid 1-way or unrecognized couriers, even if they seem easier or cheaper
It might cost a bit more upfront, but it will save you time, hassle, and potential rejections.
Your Thoughts
What are your experiences, as a consultant or as someone who has applied for a Canadian visa?
Has this happened to you?
Sharing your experiences can help others gain insights into the Canadian immigration process.
My Blogs
Drawn from real-world experiences handling numerous visa applications in a fast-paced corporate environment—each insight and tip shared here comes from actual cases, which entail downfalls and victories.
Stay updated with practical immigration tips by following my blogs.
Disclaimer: The above writing is not intended to be a source of legal advice. Please seek legal advice and use your own good judgment before acting on any information provided. If you choose to rely on this article, you do so entirely at your own accountability.
Keep reading
Planning a business trip to Canada?
Book a consultation with a licensed RCIC to review your situation.
Book a Consultation →